SaaS Migration: What will be down?

A number of services won't be available from late on June 12th until early on June 19th. These are the services that will be affected.

From 8pm on Friday, June 12 until 8am Friday, June 19, the Ellucian Colleague SIS/ERP system will be unavailable, for the purpose of a clean migration from an on-premises server to a cloud one (SaaS). During the downtime window, access to Colleague-related services will be unavailable, including but not limited to:

• Student records
  • Online access to student record and major changes
  • Transcripts (both Parchment and printed)
  • Grade changes
  • Transfer equivalencies
  • Residency appeals
  • Student links to FERPA forms
• Registration
  • Enrollment verification
  • Administrative and student withdrawals
  • No show recording
  • Holds and reinstatements
  • Admission applications
  • Student ID distribution
  • Graduation applications
• Advising
  • Advising record lookup and updates
• Billing
  • Student billing
  • High school billing
  • Scholarships
  • Sponsors
• Financial Aid
  • Award generation
  • Bookstore link
  • Eligibility checks
• General finance
  • Payment requests
  • Processing and approval of:
    • Checks
    • Vouchers
    • W-9s
  • Requisition entry
• Human resources
  • Leave requests
  • Current benefits (via Self Service)
  • Contact information updates
  • Employee record requests
• Payroll
  • Banking and tax information changes
  • Payroll reports
  • Self Service time entry and approval
• Reporting
  • Student and faculty reports
    • Both in-house and KBOR-required
• MyDotte 2.0
  • The Experience page accessible via the 'login' link on the KCKCC webpage

Please plan for these outages accordingly. Keep written/digital record of all changes that are made without being entered so that they can be entered when Colleague SaaS goes live on June 19th. Please check the links for the individual offices listed for more detailed information.